Introduction:
We are seeking a detail-oriented and organized File Clerk to join our team. The ideal candidate will be responsible for maintaining accurate and up-to-date records, ensuring that all files are easily accessible and properly stored. If you have a passion for organization and enjoy working in a fast-paced environment, we encourage you to apply.
Job Responsibilities:
- Sort and file documents, records, and other materials according to established filing systems
- Retrieve files as needed and ensure that all files are returned to their proper location
- Maintain accurate and up-to-date records of all files and documents
- Ensure that all files are properly labeled and organized for easy retrieval
- Assist with the creation and maintenance of filing systems as needed
Job Brief:
As a File Clerk, you will play a critical role in maintaining accurate and up-to-date records for our organization. You will be responsible for sorting and filing documents, retrieving files as needed, and ensuring that all files are properly labeled and organized. You will work closely with other members of the team to ensure that all files are easily accessible and properly stored.
Detailed Responsibilities:
- Sort and organize various documents, records, and materials according to the established filing systems, ensuring all information is properly stored and easily accessible.
- Handle requests for specific files or documents, ensuring their prompt and accurate retrieval, and timely return to their designated location.
- Keep a detailed record of the location, contents, and status of all files and documents, ensuring everything is up-to-date and accurate.
- Ensure that all files and documents are clearly labeled, systematically organized, and easily retrievable, making modifications as necessary for improved accessibility.
- Assist in the creation, update, and maintenance of efficient filing systems, adapting to the changing needs of the organization.
- Regularly audit files to ensure their accuracy, completeness, and compliance with the established filing systems and standards.
- Assist in the secure disposal of outdated or unnecessary documents, following company policy and legal requirements for document retention and destruction.
- Provide assistance to other team members as needed, ensuring smooth and efficient operations within the department.
Requirements and Skills:
- High school diploma or equivalent
- Strong organizational skills and attention to detail
- Ability to work independently and as part of a team
- Excellent communication and interpersonal skills
- Proficiency in Microsoft Office and other relevant software
- Previous experience in a similar role preferred
Frequently Asked Questions (FAQs):
The main responsibilities of a File Clerk include sorting and filing documents, retrieving files as needed, maintaining accurate records, and ensuring that all files are properly labeled and organized.
A high school diploma or equivalent is required, along with strong organizational skills, attention to detail, and proficiency in Microsoft Office and other relevant software. Previous experience in a similar role is preferred.
File Clerks typically work in an office environment and may spend a significant amount of time sitting or standing at a desk. The role may require some lifting and carrying of boxes or files.
Review and Approval:
This job description has been reviewed and approved by the appropriate personnel and is ready for publication.
