Introduction:
We are seeking a highly organized and detail-oriented Unit Secretary to join our team. The Unit Secretary will be responsible for providing administrative support to the unit, including maintaining patient records, scheduling appointments, and assisting with patient care. This role is suitable for individuals who thrive in a fast-paced environment and have excellent communication and organizational skills.
Job Responsibilities:
- Maintain accurate and up-to-date patient records
- Schedule appointments and procedures for patients
- Answer phone calls and direct inquiries to the appropriate staff member
- Assist with patient care, including taking vital signs and preparing patients for procedures
- Order and maintain inventory of office supplies
- Coordinate with other departments to ensure smooth patient flow
- Perform other administrative duties as assigned
Job Brief:
The Unit Secretary plays a critical role in ensuring the smooth operation of the unit. They are responsible for maintaining accurate patient records, scheduling appointments, and assisting with patient care. The Unit Secretary will work closely with other departments to ensure that patients receive the best possible care.
Detailed Responsibilities:
- Maintain accurate and up-to-date patient records, including medical history, test results, and treatment plans
- Schedule appointments and procedures for patients, ensuring that all necessary information is communicated to the appropriate staff members
- Answer phone calls and direct inquiries to the appropriate staff member
- Assist with patient care, including taking vital signs, preparing patients for procedures, and providing emotional support
- Order and maintain inventory of office supplies, ensuring that the unit has all necessary materials to operate efficiently
- Coordinate with other departments, such as nursing and radiology, to ensure that patients receive timely and appropriate care
- Perform other administrative duties as assigned, such as filing, data entry, and preparing reports
Requirements and Skills:
- High school diploma or equivalent
- Previous experience in a healthcare setting preferred
- Excellent communication and organizational skills
- Ability to multitask and prioritize tasks effectively
- Proficiency in Microsoft Office and electronic medical records systems
- Knowledge of medical terminology and procedures
- Ability to maintain confidentiality and handle sensitive information with discretion
Frequently Asked Questions (FAQs):
The working hours for this role may vary depending on the needs of the unit. Some shifts may be during the day, while others may be overnight or on weekends.
While previous experience is preferred, it is not required. We are looking for candidates who have excellent communication and organizational skills and are willing to learn
The salary range for this role will be discussed during the interview process and will depend on the candidate's experience and qualifications.
Review and Approval:
This job description has been reviewed and approved by the appropriate personnel and is ready for publication.
